Manage hiring and HR tasks
Give it your templates and recurring deadlines. It drafts hiring documents on demand, nudges a stalled pipeline, and reminds you before a deadline is missed.
Copy this prompt to start your first task:
What is this workflow?
"Manage hiring and HR tasks" is the recurring job of keeping hiring paperwork and administrative deadlines from slipping through the cracks. Given your standard templates, a teammate drafts JDs, offer letters, and process docs on demand, and keeps a running read on where each candidate actually sits in the pipeline — flagging the moment one stalls instead of staying quiet about it. It also watches your recurring deadlines (expense-reimbursement windows, software renewals, payroll filings, whatever schedule you give it) and reminds you with enough lead time to act, notifying only the specific people who need to.
How to use this workflow
Hire an HR manager
Open AI Teammates in the sidebar, click Hire AI Teammate, and pick the HR Manager template. The default bio is generic HR admin. Replace it on the Profile step so it knows this job means drafting against real templates, flagging pipeline stalls, and watching specific recurring deadlines:
Confirm the name and click Create teammate. They land in their own channel, which is where you'll send everything below. More on hiring →
Connect Notion
Notion keeps document templates and the hiring pipeline as living references; recurring deadlines and hiring-stage timing come from the dates you share and the records in Notion. Connect Notion →
Give it your templates and current pipeline
Turn the recurring deadlines into an automation
Open Automations in the sidebar and click Create via Chat. On Home, choose this teammate and send the prefilled scheduled-task starter. When the interview asks what to schedule, answer with the recurring job below:
Nothing here needs your approval: drafting documents and sending reminders happens inside your workspace to the specific people you name — nothing here sends externally or takes an irreversible action. See Control for what does pause for sign-off.
Tips for Better Results
| Tip | Description |
|---|---|
| Hand over your real templates | Drafts are only as consistent as the template they're checked against — attach the actual JD and offer-letter templates, not a description of them. |
| Give it the actual pipeline stages | A stall only means something measured against a real expected window per stage, so share your current stages, not just "flag stalls." |
| Name every recurring deadline explicitly | "Watch deadlines" is too vague to act on. List each one — expense windows, renewals, payroll filings — so it knows what to check and when. |
| Point reminders at the person responsible | Notifications only help if they reach the specific person who needs to act, not the whole channel. |
Common Questions
Team Ops
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